Responsibilities:

• Provide courteous reception services, including greeting visitors, registering incoming courier documents, and coordinating the meeting rooms bookings.
• Support inbound mails handling like opening and sorting, outbound mails handling like consolidation and quantity counting.
• Handle internal enquiries from employees and channel to the appropriate Subject Officer for further handling.
• Liaise with courier service providers for Business-as-Usual (BAU) operations and handle invoices verification before payment.
• Assist to perform other office administration duties, including but not limited to procuring office supplies and equipment through the e-Form platform, prepare monthly requisition forms as well as assist in drafting notices, memo or signages.
• Prepare checklists and maintain records for office inspection services as well as maintenance calendar of office equipment and facilities; arrange name plates, tea capsules and bread schedules.
• Provide support to the Line Manager for any ad hoc tasks assigned from time to time

Requirements:

1. Diploma or above; Cantonese speaker;
2. Minimum 3 years relevant working experience in office administration & mailing room, preferably experience gained from insurance or banking industry;
3. Proficiency in using Microsoft Word / Excel / PowerPoint is preferable;
4. Possess valid first-aid certification is an advantage.

Competencies:

1. Well-organised, flexible, proactive, willing to learn and adaptive;
2. Customer services oriented and demonstrated a great team spirit;
3. Proficient in written and communication skills both in Chinese and English;
4. Detail-minded with high degree of accuracy and efficiency;
5. Able to multi-task with minimal supervision;

Working Time: Monday to Friday 0830 - 1800

We offer excellent compensation package, promotion prospects and job satisfaction. Interested parties, please email your detailed resume with current and expected salary by click Apply Now.

We are an Equal Opportunities Employer. Personal data collected will be used strictly in accordance with the employer's personal data policy, a copy of which will be provided upon request. Candidates who do not notified within 8 weeks after submitting your application may consider the application unsuccessful and the application will be retained up to 24 months.

Disclaimer: The above position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

TOPPAN does not accept unsolicited referrals and/or resumes from employment businesses and/or employment agencies. Any resumes submitted in the absence of a signed agreement will become the property of TOPPAN and no fee shall be due.

For the details of Company Information, please visit https://www.toppan-edge.com.hk/